INFORMATION NOTE supplied to the Data Subject when his/her common and sensitive personal data are collected pursuant to article 13 of Legislative Decree no. 196 of 30th June 2003, containing the “Personal Data Protection Code”.
Pursuant to article 13 of Legislative Decree no. 196 of 30th June 2003, with reference to the common and sensitive data subject of the processing, we provide you the following information.
1) Data Content
Our Company intends to process the common personal data acquired directly from the Data Subject at the moment of the introduction of the order, to which it intends to aggregate the data collected by third parties, coming most of all from public registers or from acts and documents to which everyone can access. Such data concern: name, surname, company name, address, place, province, ZIP code, telephone, fax, fiscal code and VAT number, registration to the Chamber of Commerce, Industry, Crafts and Agriculture, date of establishment, activity carried out, product range, raw materials employed, markets, offices, yearly purchasing volumes, quality requirements, methods of payment, operating banks, total turnover, number of employees, belonging group, financial data, balance sheets, etc.
2) Purposes of the processing
The processing of the personal data that will be acquired and periodically updated is aimed at:
1)* Meeting the obligations deriving from the contract;
* meeting the legal obligations connected with civil, fiscal and accounting provisions;
2) * detecting the customer’s needs, inclusive of quality requirements;
* sending advertising material;
* budget and statistical analysis;
* marketing and references.
Anyway, the collected data will be processed in an anonymous and aggregated form.
3) Processing methods
Such data can be processed with or without electronic or automated means and almost all operations set forth by article 4, paragraph 1, letter a) of the Legislative Decree will be carried out.
In particular, the automated processing is organized in order to allow the splitting up of data based on bands of customers, region, province, features of the goods, payment method, purchased items.
4) Compulsory or optional nature of the data supply
The supply of personal data concerning the processing in hand is compulsory only to achieve the purposes specified in the previous point 2, paragraph 1. For the purposes of the previous point 2, paragraph 2, the supply is completely optional.
5) Consequences of a possible refusal
The possible refusal of supplying the data, whose supply is compulsory, will prevent us from meeting the legal obligations and the ones deriving from the contract. In case of refusal to supply the remaining data, we reserve the right of rejecting the possible orders acquired. Please consider that in that case, we wouldn’t be able to know well your company and optimally meet your requirements, even in terms of quality.
6) Data Communication Scope
Personal data can be communicated:
* to controlling companies, subsidiaries and affiliates, even located abroad, in a Country belonging to the European Union, in order to meet the requirements connected with the execution of the company activities.
* to Public Administrations, in order to carry out institutional affairs, within the limits set by the law and regulations;
* to professional accountants, for the book-keeping;
* to lawyers, for legal counselling in case of disputes arising from the contract;
* to independent auditors, for the review and certification of financial statements, and to auditors;
* to consultants/entities operating on behalf of the company in different sectors;
* to external carriers, in order to deliver the goods and correspondence.
7) Data Processors and persons in charge of the processing that could learn about the data
Data Processors, as well as the operators of the commercial department, accounting department, warehouse and shipment, and Data Processing Centre office can learn about the data, being persons in charge of the processing.
8) Data Subject’s Rights
The Data Subject can exercise the rights set forth by article 7 of Legislative Decree no. 196/2003, that can be found and read on the web site www.ciocca.it.
9) Data Processor’s name and domicile
The Data Processors of the data in hand are Mr. Del Re Federico and Mr. Emanuele Torri, with address for service, for the purposes of the law no. 675/1996, at our Company, in Quinzano d’Oglio (Brescia), via Luigi Ciocca n. 11.
10) Data Controller
The Data Controller is CIOCCA S.p.a. seated in Quinzano d’Oglio, via Luigi Ciocca n. 11.
11) List of Data Processors
The complete and updated list of Data Processors can be found on the web site www.ciocca.it
12) Consent for the personal data processing
The consent – where needed – can be provided totally or partially.
For the Legislative Decree no. 196 of 30th June 2003, please refer to the web site www.ciocca.it